Dance Planning Tools To Host a Successful Event

Thursday, 12 August, 2021

Online tools can make your dance planning experience a whole lot easier. From graphic design to ticketing systems, here are five tools to help plan your dance:

Canva

Canva - Wikipedia

Canva is an easy-to-use online graphics design tool which is perfect for dance planners. This can be used to create fliers, logos, banners, etc. which can give your dance a well-designed brand. Their paid options also allow for some basic social media

Price: FREE (Paid plans available)

 

MailChimp

Mailchimp Reviews 2021: Details, Pricing, & Features | G2

Mailchimp is a way that you can keep your dance-goers informed using well designed emails. Campaigns can be easily scheduled and sent to large groups.An organizing body such as a student council can also use MailChimp to promote future dances and events using an easy to use email builder.

Price: FREE (Paid options available)

Google Forms

Why Your Business Should be Using Google Forms - Corkboard Concepts

Google Forms can be used for a lot of different uses for your dance. Do you need a survey for the theme, royalty voting, or food ideas? Google Forms is a free, easy way that integrates easily with our next tool.

Price: FREE

Google Sheets

What is Google Sheets?

Google Sheets is a free spreadsheet tool that a dance planner can use to keep track of money, attendees, survey results, and more. Google’s spreadsheet tool integrates well with other software from Google such as Google Drive.

Price: FREE

My School Dance

An online platform to manage all aspects of your school events | the Learning Counsel

My School Dance is our tool that brings the best of many tools into one easy-to-use and no upfront cost option. It can handle many features needed to plan a successful dance:

  • Ticket Sales
  • QR Code check-in
  • Parental check-in/out text notifications
  • Agreements
  • Table Assignements
  • Royalty Voting
  • and More!

Price: No Upfront Cost (Ticket Sales Include Fees)

 

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When Is Homecoming in High School?

Friday, 6 August, 2021

homecoming-clipart-2018-3

Homecoming Dates

Homecoming is held in the fall.

Homecoming is typically held in late September or early October, though some schools may do them in August after school starts. It is typically tied to a football game.

Some schools that do not have a football team may do it later in the year corresponding to their school’s main sport.

 

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5 Spirit Week Ideas for Homecoming 2021

Thursday, 5 August, 2021

Spirit Week is a fun time for both students and teachers. Having engaging themes throughout the week leading up to Homecoming creates a lot of excitement. Here are some entertaining ideas for Spirit Week for Homecoming 2021!

Decades Day

A decades theme for spirit week gives a lot of flexibility for participants to express themselves in different ways. Students could dress like Elvis, John Lennon, or even a silent movie star.

College Day

Dress in college team apparel! Students can sport their favorite team t-shirt or full outfits with accessories. This is a fun day for everyone to show off how much they love college teams and seniors can show off the schools they are planning on attending next fall.

Crazy Sock Day

Crazy sock day is a creatively colorful but simple idea for Spirit Week. Students can enjoy wearing mismatched socks or crazy designs that “knock the socks” off their peers!”

Superhero Day

Superheroes are a big deal. Everyone has a favorite hero! Superheroes are fun to dress up as with silly looking costumes and accessories. Superhero Day is bound to be a Spirit Week hit!

Twin Day

Get a friend or group of friends and dress in the same outfit! This can be as simple as wearing the same shirt to wearing the same wacky outfit.

 

Want some more dance ideas? Read about some Homecoming Themes!

 

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8 Homecoming Dance Theme Ideas for 2021

Thursday, 29 July, 2021

Why Dance Themes?

Homecoming is right around the corner! No dance is complete without a fun and engaging theme for dance goers. Here are some Homecoming dance theme ideas that will inspire your dance planning team and students alike.

Roaring 20s

Source: Stumps

It’s the 20s! Throw a Gatsby-style jazz age party for your Homecoming. This theme is characterized by the stylish Art Deco designs and a gold-based color scheme. Celebrate the new decade with an over-the-top century throwback.

Space

Space-themed holiday party

Explore the stars at your Homecoming! The world is looking to the stars again. Be relevant with a Homecoming dance with balloon planets, cardboard spacecrafts, and other worldly light displays.

Futuristic


Neon lights, cool sunglasses, and technology. The future is here! Inspire your students with a theme that can influence students to embrace the idea with futuristic outfits and accessories. Make it a night to remember with a unique futuristic Homecoming theme!

50s Rock and Roll

Source: Party Idea Pros

Leather jackets, milkshakes, and hot rods. Make your Homecoming a throwback with a vintage rock and roll style. Make sure to sprinkle in some retro sock hop hits in the playlist to complete the theme.

Disco

Disco Fever Complete Theme

Source: Anderson’s

Funky music and disco balls will surely get people out on the dance floor this Homecoming. This theme is characterized by the gold and purple color schemes and the retro fonts.

Western

Source: Stumps

Go out to the ranch with a western theme for your Homecoming. Decorate the venue with barns, cacti, hay, and other western décor. This theme is fun for all – coast to coast!

Rustic

Source: Stumps

A natural looking, rustic theme is one of the more fancy ones on this list. Contrasting from the western theme, the rustic theme focuses on candles, wood patterns, and stylish furniture. A rustic theme is sure to make your Homecoming a fancier and sophisticated event.

City

Source: Stumps

Bring the big city to your small town at Homecoming. Make your venue feel like a night downtown with skyscraper decorations, street food, and high energy music.

 

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Steps to plan a virtual school dance

Monday, 22 June, 2020

Now that you know the benefits of having a virtual dance for your school, where do you even start? As I mentioned in my last post, it is so important that your virtual dance be extremely engaging and fun for the students. They have an endless number of things to do on their phones, so you need to really work to keep them engaged.

To start…

  1. Choose a date – If you previously had an in-person dance scheduled, I would suggest using that. If you don’t already have a date scheduled, I would choose a Saturday or Friday and pick a time in the evening. It is important that you are really simulating a dance experience and choosing a typical dance time helps. If you are just planning a virtual prom or dance for your school, I would suggest not having it be more than 2 hours. Because Virtual Prom Live was for students across the country, we were able to get engagement at different points of the night, but three hours still felt like a long time to be behind a screen.
  2. Find and acquire entertainment – What type of entertainment do you usually have at your dances, a DJ, a band? Many local DJs are struggling, COVID has had a tremendous impact on their business. By either charging a nominal amount for tickets or using already fundraised money, you can help support these DJs who for many months have been out of work. When choosing entertainment, it is CRITICAL that you find a DJ who has experience with live streaming. In-person DJing and live streaming are different animals that require technical experience and tools that not every DJ has. DJs who are experienced in live streaming also know how to engage an audience through a screen.
  3. Purchase or seek donations for giveaways – Every student loves some free stuff, so work with local or national businesses to get some cool stuff to give away. If your dance is for a specific club or for younger classmen, maybe offer some school swag. Or, if you have seniors get some gift cards to places like Target or Chipotle. Throughout each of our dances, we gave away 4-5 prizes throughout the night (ours was 3 hours). You also can get a crown or giveaway from homecoming or prom king and queen, which they can vote on throughout the night.
  4. Decide on a technology – Before deciding on a technology to stream with, you need to figure out a couple of logistics. Do you want students to be able to video chat? Do you have enough faculty to moderate the chats? Do you want to be able to delete chats, kick students out, keep it restricted? There are a lot of different technologies out there. For Virtual Prom Live we used Hopin, but you could also use Zoom, Google Hangouts, or Facebook. Because there are so many technologies, if you have more specific questions on organizing that piece, please reach out to us at hello@myschooldance.com.
  5. Promote your dance and sell tickets – HYPE the dance up. You want the students to want to go for many of the reasons we shared in our last post. If you are hoping to raise some funds from this dance, you definitely want people to attend. Because more than likely you are not in school, you need a way to sell your tickets online, which is where My School Dance comes in. Even if you are in school, online ticket sales is a great way to socially distance sell tickets to your dance. For the foreseeable future, your students probably won’t be gathering at lunch in lines to buy tickets and turn forms in, so My School Dance will do all of this for you. If you’re not signed up, sign up today for 50% off processing fees. My School Dance is free for your school to use, so there’s no risk!
  6. Give your students clear instructions and fun ideas – To make sure that those students who purchase tickets actually attend and have fun, it is important to be very clear with instructions. Create a ‘How-To’ guide for joining the dance, and make sure that they understand what it will be like. You can make promotional materials online for free using Canva. In order to create a true dance experience, give the students fun ideas: decoration ideas, meal ideas with dates or family, outfit/hair/makeup ideas, activity ideas for before or after, just anything to make them feel like they are doing something more than just listening to a DJ on a computer screen.
  7. Rehearse – Because more than likely you’ve never done this before, you have to rehearse with all planning members involved: DJ, chaperones, volunteers, MCs, and anyone else who will appear onscreen. We recommend doing this a few days before to work out any kinks.
  8. DANCE – When it is time for the dance, let the magic happen. Engage students with polls, questions, voting, social media contests, giveaways, dance contests, decoration contests, dinner contests, dress contests, and whatever you can think of. I promise you that even though it is sort of a weird situation, your students will be so grateful that you took to the time out to provide them with a night of different fun.

I said it before, and I will say it here, a virtual dance will never replace an in-person dance, but at least it’s something. It’s unclear when school events will happen again, so providing students with some way to engage with classmates for a carefree night keeps them out of trouble, reduces boredom, and shows that you care about their wellbeing. If you have any questions or would like us to help you plan your first virtual homecoming, virtual prom, or virtual dance, please reach out at hello@myschooldance.com.

Happy Dancing!

If you missed the first blog post in this two-part series, you can check it out here: Planning Your Virtual School Dance

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